LEE WOOD HOMEOWNERS ASSOCIATION

ANNUAL MEETING MINUTES

March 12, 2013

 

Board Members Present:

Pat Willingham — President

Kevin Laugherty-Vice President

Lynda Flynn -.- Secretary

Margaret Pittotti - Treasurer

Judi Davenport — At Large

 

Convening: The meeting was called to order at 8:00 pm at the Phillips School, 7010 Braddock Road, Annandale, VA 22003.

 

Quorum was established.

 

Officers Reports:

 

•      President: The President welcomed those in attendance and thanked the volunteers in various capacities throughout 2012. The President announced the goals for 2013 which include but not limited to continue tree work in accordance with tree plan, implement new Street lights. The President asked that those attending read the rebuttal letter to a resident and for those interested and willing to sign up for committees.

•      Vice President: Nothing to report.

•      Secretary: That all records are properly maintained.

•      Treasurer: The Treasurer stated that the assessments are maintained and the books are in good shape and only had a few delinquencies.

•      At Large: Nothingto report.

 

Summary from Committee Chairs:

 

•      Architectural Review Committee (ARC): No report

 

•      Grounds & Maintenance: Grounds & Maintenance is in need of volunteers.

 

•      Report on State of Finance: Leona Taylor, the volunteer who assists the Board in financial matters, gave a summary of the financial status of the community. Ms. Taylor gave a summary on the financial accounts and stated that the community was in good condition financially.

 

Open Forum: A homeowner wanted to know what is to be done about commercial vehicles being parked in the neighborhood as an example for hire vehicles. The homeowners were told that have been and will continue to be ticketed by a board member and towed after the appropriate notice has been given. A homeowner had a concern about the grassy areas that need to be seeded.

 

Prior to voting on the tax resolution it was explained that, under federal tax rules, LHOA has elected to only pay tax on its investment income. The IRS holds that the assessment income that is rolled over is not taxable income to the association. A separate resolution must be approved by the Association members to do this rollover. Our accountants have advised us that by adopting a resolution that permits this rollover we are then assured that we can choose the tax filing method those results in the lowest taxes.

 

Other items raised by homeowners were: additional street lighting, painting of speed bumps, possible illegal activity at a vacant home; and realtors advertising that homeowners have two reserved parking spaces.

 

Election ot Board members and vote on tax resolution and by-law changes: The candidates were Anthony McSorley, Heather Pike and Pam Stover. The votes were cast and counted.

 

Board elections: The tax resolution was passed. The two new board members are Heather Pike and Pam Stover.

 

• Adjournment: The meeting was adjourned at 9.00 p.m.

 

Certified for the record:

 

Secretary                               Date

 

LHOA