Leewood Homeowners Association
Board Meeting
Minutes

January 12, 2010

Leewood Homeowners Association
Board Meeting Minutes of January 12, 2010

Board Members Present:
Janet Rourke - President
Tom Harvat – At Large
Mohammed Umar – Vice President
Maggie Pitotti – Treasurer
Rose Weber - Secretary
Also Present:
Al Carchedi - Homeowner
Bob Flynn - Homeowner

Convening: Meeting was called to order at 7:30 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the November 10, 2009, regular meeting minutes. The motion was carried and the minutes were accepted for the record.

Open Forum: It was noted by Bob Flynn that there has been an increase in commercial vehicles parking in Leewood. Al Carchedi shared that he has been in contact with Dominion to come and do an assessment of Leewood's streets. Al will take the lead on this and accompany Dominion on their walkthrough. Results will be used to prioritize future work on Leewood streets.

Architectural Review Hearings: There were no scheduled ARC hearings.

Officer Reports:
President: The President asked the Board to submit any articles for the next edition of the Leewood Times. President also discussed adding a phonebook info sheet to the Annual Meeting package for one final attempt to get enough input to go forward with a new directory and also asked the Board to review the overall package and to provide any comments or corrections quickly so package can be mailed on time. The President also discussed concerns that the bill from Geoscape did not accurately reflect snow removal work that was done during the recent snowstorm. The Board discussed and agreed that the bill would not be paid until the work shown on the bill could be confirmed.
Secretary: Reported that, in response to a letter from the Board, the homeowner on Larrlyn Drive, who had trees threatening the Leewood perimeter fence and several Leewood homes, has responded and completed the work to remove the threat. A thank you letter was sent. Homeowners in Granberry Estates who also received letters regarding potential tree damage have not responded.
At-large: Nothing to report.
Treasurer: Discussed yellow assessment reminders; all agreed that they will continue to be sent in 2010. There is also one homeowner account that the lawyer advises we should write off, as the cost to pursue collection will be more than any monies collected, if they ever are collected. Board voted unanimously to write off the balance of this account.
Vice President: Nothing to report.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Hearings to be scheduled: There were no hearings to be scheduled.
Penalties Forgiven: The Board voted to forgive penalties in one case because the violation has been fixed.
Extensions: None.
Hearings to be re-scheduled: None.
Second violation notices: None.
With Lawyer: Two cases have been forwarded to the lawyers.

Grounds and Maintenance: Will update tree plan to reflect completion of work that was recently completed and to re-prioritize the remaining work. Remaining drainage projects also need to be rebid so that work can be done. Also need to get an estimate on the removal of the dead pine trees along Backlick.
Financial: No report provided. The Board voted to transfer a portion of 2009 surplus operating funds to the Reserves.
Adjournment: The meeting adjourned at 8:15pm.

Certified for the record:

___________________ _____________
Rose Weber Date
Secretary