Leewood Homeowners Association
Board Meeting
Minutes

April 13, 2010

Board Members Present:
Janet Rourke – President
Mohammend Umar – Vice President
Margaret Pitotti – Treasurer
Lynda Flynn – Secretary

Homeowners Present:
Al Carchedi

Convening: The meeting was called to order at 7:32 pm at the Phillips School, 7010 Braddock Road, Annandale, VA 22003.

The board immediately entered into an Executive Session. Officers were elected and legal matters discussed. The following officers are reported for FY 2010 / 2011:
• President - Janet Rourke
• Vice President – Mohammend Umar
• Treasurer – Margaret Pitotti
• Secretary – Lynda Flynn
• Tom Harvat – At Large

Officer Reports:

• President:
The minutes from the March 9, 2010 were reviewed by the board and approved.

The President thanked everyone for their participation in the clean up day. The President stated that Rose Weber would start working on updating the Leewood Handbook.

Lynda Flynn was asked to take over preparation of the POA Packets when requested.

• Vice President: Nothing to report

• Secretary: Nothing to report

• Treasurer:
The Treasurer presented an update on homeowner statement of accounts. The Treasurer will assume preparation and mailing of the quarterly assessment notices (postcards) to the homeowners. There are currently 47 accounts outstanding of which 3 have been referred to the lawyer. The amount in arrears is $13,150.00. Of this amount $3,350 is with the attorney. Note: Of the 47 accounts, 36 owe the 2nd Quarter 2010 and 8 accounts have a balance more than one quarter due.

Summaries from Committee Chairs:

• Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The AT Large Board Member, Tom Harvat, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Penalties Forgiven: none
Extensions: None.
Hearings to be re-scheduled: None.
Second violation notices: None.
With Lawyer: Two homeowner accounts

• Grounds & Maintenance: Melinda Ford, the G&M chair presented a report on the trees that need to be pruned and/or removed and suggested a walk thru be planned to assess LHOA property. Melinda will meet with Shenandoah to discuss the plan for plantings around the mailbox stands and breakdown of the old mailbox pads.

Storm drainage repair was discussed and decided that the identified area behind homes on Leebrad Street would be a priority.

The Board confirmed previous approval of $1955.00 to be spent on various storm damaged trees. The Board also approved a bid to replace all the rails on the fence along lower Leestone Street. The bid was $1275.00; Melinda Ford will check to see if the bid is still good.

• Report on State of Finances: The Board considered points in the auditor’s management letter and decided that we will not divest ourselves of Vanguard at this time. The Board also agreed not to increase our insurance coverage at this time, but will look at it again next year.

The President noted that we are low for our snow removal budget and will need to adjust this for winter months 2010.

Open Forum:

• Al Carchedi presented a proposal from Dominion Paving & Sealing on Cracksealing and Asphalt Repair. The recommendation is that all cracks are sealed with a crack seal and the potholes be filled. The board asked Al if he would also get a proposal for a street seal coat and cost breakdown.

Adjournment: The meeting was adjourned at 8:37 pm.

Certified for the record:

Lynda Flynn, Secretary
LHOA