Leewood Homeowners Association
Board Meeting
Minutes

September 8, 2009

Board Members Present:
Janet Rourke - President
Tom Harvat – At Large
Mohammed Umar – Vice President
Maggie Pitotti – Treasurer
Also Present:
Al Carchedi - Homeowner

Convening: Meeting was called to order at 7:30 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the August 11, 2009, regular meeting minutes. The motion was carried and the minutes were accepted for the record.

Open Forum: There were no topics for discussion.

Officer Reports:
President: The President reminded Board that budget discussions would be held at the October Board Meeting. In addition, the Board would update the 2007 Reserve Study. Tom Harvat volunteered to take on the project of getting the end of Bradwood Street cleaned up and installing “No Dumping” and “No Trespassing” signs on Leewood property adjacent to that area. Copies of the Community Association Statutory Handbook containing the 2008 changes to the Property Owners Association Act were distributed to Board members with the request that they read the sections impacting POA packets and HOA financial obligations. The President made a motion to waive POA packet fees for one property in Leewood due to extenuating circumstances. The motion was carried. The President expressed appreciation to Juan Laguna for the work he has been doing with the utility companies (particularly Cox and Verizon) on getting wires buried after they have been installed. The Board again considered the request of a homeowner to have a tree removed from the common area adjacent to the homeowners yard. The Board made the decision that the tree would not be removed this year and that the homeowner should proceed with the walk repair cited as an ARC violation.
Secretary: Not present
At-large: Discussed status of Leewood phone book. Since it was determined that phone book would not be issued this year, the Board decided to resurrect the project in 2010. Information will be contained in the annual meeting package regarding the phone book.
Treasurer: The Treasurer presented a report on the status of assessments. There are currently 23 accounts outstanding of which one is with the lawyer and one is on hold due to death of the homeowner. The amount in arrears is $6515.83. Of this amount $1690.83 is with the attorney.
Vice President: Nothing to report.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Penalties Forgiven: One
Extensions: There was one extension granted for one violation.
Hearings to be re-scheduled: None.
Second violation notices: There were two cases approved for Second Violation Notification letters.
With Lawyer: None.

Grounds and Maintenance: Not present; no report provided. The Board requested that the G&M Chair get bids for additional tree pruning this year that is impacting on homes.
Financial: Requested that Board members send her items for the 2010 budget before the next meeting so that a draft budget could be prepared for discussion. Presented an update on the state of finances in Leewood, which are good. Financial Audit is currently being reviewed.

Executive Session: The Board went into executive session at 8:10 p.m. to discuss a personnel matter. The Board returned to regular session at 8:19 p.m.

Adjournment: The meeting adjourned at 8:20pm.

Certified for the record:

___________________ _____________
Tom Harvat Date
Member At-large