Leewood Homeowners Association
Board Meeting
Minutes

November 10, 2009

Board Members Present:
Janet Rourke - President
Mohammed Umar – Vice President
Maggie Pitotti – Treasurer

Also Present:
Al Sanford - Homeowner
Leona Taylor - Financial Secretary
Melinda Ford - G&M
Bob Flynn - Homeowner

Board Members Absent:
Rose Weber – Secretary
Tom Harvat – At-Large

Convening: Meeting was called to order at 7:37 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the October 13, 2009, regular meeting minutes. The motion was carried and the minutes were accepted for the record.

Open Forum:
• Al Sanford expressed appreciation for the locking mailbox installations, and complimented the board. He also informed the board that there will probably be a new T-Mobile cell tower in our vicinity that will improve reception.
• Bob Flynn asked when pruning of trees would be started and G&M chair replied during the month of November; he also asked about landscaping for the island at upper Leestone St – next year was the response.

Architectural Review Hearings: There were three (3) scheduled ARC hearings, for a total of three ARC violations. The Board convened an Executive Session at approximately 7:52 pm to conduct these hearings. None of the homeowners were present; hence no one appeared before the Board. A motion was made and carried to move forward with sending the three homeowners letters that penalties will be assessed effective December 1, 2009. Executive session adjourned approximately 8:00 pm.

Officer Reports:
• President: The President commented about coordinating efforts related to the notice that will accompany the Annual meeting information regarding the telephone directory. She stated that she would get with Tom H. to coordinate this.
• Secretary: Not able to attend; nothing to report.
• At-large: Not able to attend but did leave the following two messages:
o Dumping on Bradwood Street: ordered "No Dumping" Signs and will put them up when received. Contacted Fairfax County about some of the remaining trash and was referred to Virginia DOT, who handles road cleanup in our area. We ARE on the list for them to clean up but they still haven't shown up. They’ve been called 3 times.
o Will finalize purchase of three CDs with Capital One.
• Treasurer: The Treasurer presented the report on the status of assessments. There are currently 25 accounts outstanding of which one is with the lawyer and one is on hold due to death of the homeowner. The amount in arrears is $7,715.83. Of this amount $1090.83 is with the attorney. Note: of the 25 accounts, 17 owe the 4th Quarter, and 6 accounts have a balance more than one quarter due ($200). Two of these accounts will be sent to the attorney.
• Vice President: Nothing to report.

Committee Reports:
• Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Penalties Forgiven: One due to repairs having been completed.
Extensions: None.
Hearings to be re-scheduled: None.
Second violation notices: None.
With Lawyer: None.

• Grounds and Maintenance: G&M Chair indicated that she will contact Shenandoah regarding the work to be done on the dead tree in the common area behind Leebrad & Leestone streets. Brothers (fence company) will be contacted to move forward with the perimeter fence work behind lower Leestone.
• Financial: The financial Secretary presented the 2010 proposed budget. Detailed items were discussed and clarified. A motion was made and carried by the board to approve the budget. A motion was also made and carried to not increase the quarterly assessments for CY 2010; they will remain at $200.00 per quarter.

Adjournment: The meeting adjourned at 8:25pm.

Certified for the record:

___________________ _____________
Margaret Pitotti Date
Treasurer acting on behalf of the Secretary in her absence