Leewood Homeowners Association
Board Meeting
Minutes

May 12, 2009

Board Members Present:
Janet Rourke - President
Maggie Pitotti – Treasurer
Mohammed Umar – At-large

Also Present:
Bob Flynn – Homeowner
Al Carchedi - Homeowner
Leona Taylor - Financial Secretary
Melinda Ford - G&M Chair

Convening: Meeting was called to order at 7:40 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the April 14, 2009, regular meeting minutes. The motion was carried and the minutes were accepted for the record.

Open Forum: Bob Flynn reported that the street sign at Leestone Court and Leestone Street will be fixed per Penny Gross' office. The sign at Leebrad St. and Bradwood St. is also bad, but that one had not been reported. Flynn mentioned that the grass on Bradgen Court in homeowners' yards was not very good and recommended that they contract with Shenandoah to have the lawns improved.

Architectural Review Hearings: There were no scheduled ARC hearings.

Officer Reports:
President: The President discussed the telephone directory and stated that we needed to proceed with finalizing it. A preliminary discussion was held on locking mailboxes and the decision was made to defer the final vote until the June Board meeting. A decision was deferred until the June meeting in the case of a request made by a homeowner to change the architectural standards to remove the prohibition against artificial foliage.
Vice President: Not present; no report provided.
Treasurer: Presented an update on the status of assessments. As of May 12, 2009, 21 homeowners were in arrears, three cases are with the attorney and one case is being held due to the death of the homeowner.
Secretary: Not present; no report provided.
At-large: Nothing to report.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Hearing(s): One hearing letter was approved.
Extensions: No extensions were requested or considered.
Hearings to be re-scheduled: None.
Second violation notices: Thirteen Second Violation Notification letters were approved.
With Lawyer: There are currently two cases with the lawyer.

Grounds and Maintenance: A determination was made to allow the G&M crew to attempt to repair the fence behind Leestone Court and along Bradgen Court rather than paying to have it done. The Board approved funds for obtaining five "no dumping" signs. Time will be scheduled for a walk-through to develop a 5-year plan for tree maintenance in Leewood. Al Carchedi submitted an estimate for repairing upper Leestone Street. It was decided to get one additional bid before making a decision. Al will get the second bid.
Financial - balance sheets and budget report presented. Looking good.

Adjournment: The meeting adjourned at 8:40pm.

Certified for the record:
___________________ _____________
Rose Weber, Secretary Date
LHOA