Leewood Homeowners Association
Board Meeting
Minutes

January 13, 2009

Board Members Present: Also Present:
Janet Rourke - President Bob Flynn - Homeowner
Ramanuj (Bob) Chilakamarri - VP Al Cachedi - Homeowner
Maggie Pitotti – Treasurer Melinda Ford – G&M Chair
Mohammed Umar – At-large
Rose Weber - Secretary

Convening: Meeting was called to order at 7:35 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the November 11, 2008, and December 9, 2008, regular meetings. The motion was carried and the minutes were signed and accepted for the record.

Open Forum: There were no homeowners present with open forum issues.

Architectural Review Hearings: There were no scheduled ARC hearings.

Officer Reports:
President: The Annual Meeting package was reviewed. Board discussed ideas for encouraging offsite owners, new owners, and owners who do not normally attend, to attend. President also asked for suggestions on the phone directory. Very few forms were received initially and it was decided that the deadline would be extended to March 10, 2009, and that forms would be distributed again to allow homeowners another opportunity to participate.
Vice President: Has spoken to the County Neighborhood Watch rep, was provided literature, and would like to invite her to the February meeting to discuss different ways the program can be run. The Board agrees this would be beneficial. The VP will extend the invitation/make arrangements and provide an implementation proposal with regard to getting feedback from homeowners on whether they would like to have a program in place, if they would be willing to volunteer to participate etc. This proposal will be presented at the February meeting.
Treasurer: Presented an update on the status of assessments. Accounts look very good overall-very few are in arrears.
Secretary: Not present.
At-Large: Nothing to report.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations (Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board):
Hearing(s): None scheduled.
Extensions: None.
Hearings to be re-scheduled: None.
Second violation notices: Second violation letters will be sent for one case.
With Lawyer: A ruling has been made re: the one case with the lawyer. The court ruled that the violations will be fixed and that attorney’s fees will be charged to the homeowner in this case.

Grounds and Maintenance: Discussed the issue of a Larrlyn homeowner who has applied asphalt to their driveway in such a manner that it completely surrounds several of the Leewood perimeter fence posts along the back of Bradgen Court. The concern is that the posts are now so immobile that there will be no give when it is windy, causing sections to come down more often than do already and that it will extremely difficult to replace those posts when the time comes to do so. Property lines will need to be researched before the homeowner on Larrylyn is approached. Also discussed was the need to find a way to counter the problem of the wind constantly knocking sections of that perimeter fence loose/down. The most cost effective solution suggested was to simply take the sections down and put them back up on the wind-facing side of the posts, letting the “bad” side of the sections face into Leewood. The Board felt that the benefit of the zero cost to do this and the savings of having to constantly repair these sections far outweighs the issue of the wrong side facing into Leewood as that is the far perimeter, and for the most part, the wrong facing sections would not be visible. G&M Chair also needs to arrange a walk-thru with the new G&M company, Shenandoah, to assess trees and outline their plans for spring maintenance & mowing.

Financial Report: Not Provided.

Executive Session: An executive session was convened from 8:30pm to 9:05pm to discuss individual position responsibilities.

Adjournment: The meeting adjourned at 9:06pm.

Certified for the record:
___________________ _____________
Rose Weber, Secretary Date
LHOA