Leewood Homeowners Association
Board Meeting
Minutes

November 11, 2008

Board Members Present: Also Present:
Janet Rourke - President Bob Flynn - Homeowner
Rose Weber – Secretary Leona Taylor - Financial Secretary
Maggie Pitotti – Treasurer Al Sanford – Homeowner
Mohammed Umar – Appointed At-large

Convening: Meeting was called to order at 7:40 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the October 14, 2008, regular meeting. The motion was carried and the minutes were signed and accepted for the record.

Open Forum: Bob Flynn expressed concern over the need for regular cleanup in the common areas and options to accomplish this were discussed. Al Sanford expressed concern regarding the need to remove dead and damaged trees throughout Leewood. Specific trees and possible damage resulting from non-removal were discussed. Also discussed was the need for 3-5 year plan to be developed and adhered to for overall tree care, removal and replacement.

Architectural Review Hearings: There were three scheduled ARC hearings. None of the homeowners appeared and none sent anyone to speak on their behalf. In all three cases the Board voted to assess penalties effective 1 December 2008. These three hearings addressed a total of three violations.

Officer Reports:
President: The President discussed Bradgen Court fence damage, the need to finalize the budget and vote on assessments/approve the assessment notice, all of which are discussed in more detail below. The President will reassume the duties of ARC Chair effective immediately. Also discussed was the need to produce an updated Leewood Phone Directory. The President would also like the Board to review the Leewood Handbook so that edits and possible revisions can be accomplished if necessary.

Vice President: Not present.

Treasurer: Report of current status of homeowner accounts was provided and discussed. Three accounts are with the lawyer for collection action.

Secretary: No updates to report on mailboxes or left turn lane. Need to create a schematic of current mailbox locations-vs-proposed locations for new mailbox clusters. Secretary will research the Leewood site plans/deeds to try and determine where perimeter fence is required.

At-Large: Mohammed Umar volunteered to serve as the At-large member. A motion was made and carried and the Board voted to appoint Mohammed to the position of At-large, to serve until the March 2009 Annual Meeting.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations:
Hearing(s): Notification of Hearing letters will be sent for five alleged violations at four properties.
Extensions: The Board approved one request for an extension.
Hearings to be re-scheduled: None.
Second violation notices: None.
With Lawyer: One case is with the lawyer.

Grounds and Maintenance: Melinda Ford volunteered to serve as the Grounds and Maintenance Committee Chair. The current Chair, Al Sanford accepted the offer and stepped down, but agreed to provide guidance and assistance as needed. LHOA Board members and volunteers will repair the Bradgen Court perimeter fence, to include removal of the remaining portion of a fallen tree, on Sunday. Many thanks to the Flynn’s and, to John Meadows who provided the truck, the saw, and much of the brawn!

Financial Report: A motion was made to vote on the 2009 budget, which was subsequently approved by a unanimous vote of the Board. An assessment increase was also unanimously approved by a Board vote. 2009 quarterly assessments will be $200.00 per lot.
New Business: There was no new business introduced.

Adjournment: The meeting adjourned at 8:35pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA