Leewood Homeowners Association
Board Meeting
Minutes

May 13, 2008

Board Members Present:

Janet Rourke – President
Rose Weber – Secretary
Maggie Pitotti – Treasurer
Melinda Ford – At Large

Also Present:

Leona Taylor – Financial Secretary
Bob Flynn - Homeowner
Al Sanford – Chair, G&M

Convening: Meeting was called to order at 7:32 pm. Meeting was held in the Phillips School Library.

Architectural Review Hearings: There were no scheduled ARC hearings.

Minutes: A motion was made to approve the minutes of the April 8, 2008 regular meeting. The motion was carried and the minutes were approved as written, signed and accepted for the record.

Open Forum: There were no topics put forward for open forum.

Officer Reports:

President:

Discussed the fact that although the last two Tuesdays ADS recycle pick-ups have been early (before 10:00am) , pick-ups have, generally, been occurring in the afternoon, which is later than agreed upon when the contract was negotiated. A letter has been drafted informing them of the time slippage and asking them to pick up in the morning. Because of the last two early pick-ups, the letter will not be sent until the next time they show up in the afternoon. The President also brought to the Board’s attention an issue of children skateboarding along the curbs, causing damage to the curb. The Board agreed a letter should be sent to the parents asking them to ensure this stops. The purchase of “Pick-up After Your Pet signs” was discussed. It was decided to put this on hold. A suggestion was put forth to ask a few community minded pet owners to donate the cost of a sign each, $26.00. The Secretary will propose this to pet owners.

Vice President: Nothing to report.

Treasurer: Nothing to report. However, the treasurer suggested she take over management of Homeowner Accounts, as it is a Board function. The Board agreed and expressed gratitude to Ann Bailey, who has been doing this job in spite of a very hectic work schedule. Every Board member expressed thanks to Ann for stepping up to help the community.

Secretary: Nothing to report.

At-Large: Provided an update on drainage. She is waiting on J&M to submit an alternate proposal for the drainage problem in the alley behind lower Leestone Street. With regard to mailboxes, she has communicated with the local Postmaster and USPS is supportive of the effort. They will maintain the boxes and manage the keys. The next step is to negotiate with USPS headquarters to get specifics on their funding of cluster boxes/installation.

Committee Reports:

Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: Hearing letters will be sent for alleged violations at the following properties: 7015 Leebrad Street, 7037 Leebrad Street, and 7041 Leebrad Street.
Extensions: There were no extensions requested/granted.
Hearings to be re-scheduled: There were no hearings to be rescheduled.
Second violation notices: Second notices will be sent regarding alleged violations at the following properties: 7027 and 7041 Leebrad Street and, 5271 Leestone Court.
With Lawyer: 4 cases are with the lawyer and 1 of those is scheduled for court.

Grounds and Maintenance: J&M was notified not to prune the new clean-up day plantings and other common area plants that were too severely pruned previously. The Board did a budget review to see if there is money to buy a tree for the corner of Leebrad and Leestone Court. After the review, it was decided we would wait to purchase a tree. The At-large has been working with J&M on a proposal for the drainage project behind Leestone St.. J&M did come back out to re-look the area and as stated previously, we are now waiting on receipt of an alternate proposal. A suggestion was made that we contact the County for suggestions/assistance with this area due to the severity of the problem. We received a letter from J&M informing us of a 2% invoice increase based on raising fuel costs. The contract will be reviewed to see if this is prohibited based on what the contract actually states. The numerous dead common area trees were discussed. Because tree removal is so expensive, the Board agreed to do it themselves on Saturday, 17 May. Four trees will be removed and one will be pruned.

Homeowner Accounts:
No report provided. Board Treasurer will assume these duties.

Financial Report: A balance sheet and budget report were provided and reviewed. The financial secretary notified the Board of a maturing bond. The Treasurer will research reinvestment options.

New Business: There was no new business.

Executive Session: At 8:42pm the Board went into Executive Session to discuss foreclosed properties. Executive Session was adjourned at 9:00pm and the regular meeting reconvened.

Adjournment: The meeting adjourned at 9:00pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA