Leewood Homeowners Association
Board Meeting
Minutes

January 8, 2008

Attendance:
Present:
Janet Rourke – President
Bob Chilakamarri - Vice President
Rose Weber – Secretary
Mohammed Umar – Treasurer
Melinda Ford – At Large
Al Sanford – Chair, Grounds & Maintenance Committee
Bob Flynn – Homeowner
Al Carchedi - Homeowner

Convening: Meeting was called to order at 7:30 p.m. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the December 11, 2007 regularly scheduled meeting. The motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: Two homeowners were present. One expressed concern that the trash pick-up time, which was originally between 6:30 & 7:30am was getting later & later. It was requested that the Secretary contact ADS and request am earlier pick-up. Parking was also discussed. The possibility of two parking spaces per unit was suggested. This is a recurring issue that has been discussed numerous times but historically is not pursued as it directly goes against what is in the Leewood covenants. The possibility of changing our covenants with regard to parking space allocations was also discussed.

Architectural Review Hearings: There were no scheduled hearings. However, one homeowner did appear before the Board to request an extension. Executive session convened at 7:33pm to discuss ARC case w/homeowner. Executive session adjourned at 7:37pm. The Board voted to approve the requested extension until March 31, 2008, at which time, if the violation is not repaired, penalties will be assessed effective April1, 2008.

Officer & Committee Reports:
President: The date for spring clean-up & walkthrough of the community, as a group, to prioritize sidewalk and road repair; drainage and aeration and generally assess the condition of Leewood has been set for March 29, 2008 with an alternate date of April 5, 2008. Annual meeting details were also discussed.

Secretary: Continues to petition the county for a trash receptacle at the Backlick/Leestone Street bus stop & to initiate a traffic study regarding a left turn lane at Backlick & Leestone.

At-Large: Continues to research possible perimeter fence options and will begin to research mailboxes.

Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: There were no Notification of Hearing letters to be sent.
Extensions: As stated above, one extension was granted for violations at 5262 Leestone Court.
Forgive Penalties: Penalties were forgiven for violations at 7050, 7052 & 7054 Leestone Street.
Hearings to be re-scheduled: None.
Second violation notices: Second notices were approved for alleged violations at 7005 & 7086 Leestone Street.
ARC Penalty Accounts: Six cases are with the lawyers for collection action. Four additional cases are being prepared to send to the lawyers.

Grounds and Maintenance: New estimate is being sought to repair the small portion of fence along Bradwood. A homeowner provided information about the National Arbor project (free trees for planting), which was passed to the G&M Chair.

Homeowner Accounts: Report provided, but not discussed.

Financial Report: No report provided.

New Business: Annual Meeting package was reviewed and edits transcribed.

Adjournment: The Board adjourned at 8:35 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA