Leewood Homeowners Association
Board Meeting
Minutes

February 14, 2008

Attendance:
Present:
Janet Rourke – President
Rose Weber – Secretary
Mohammed Umar – Treasurer
Al Sanford – Chair, Grounds & Maintenance Committee
Bob Flynn – Homeowner

Convening: Meeting was called to order at 7:33 p.m. Meeting was held in the Phillips School Library. Note: February 12th regularly scheduled meeting was cancelled due to inclement weather.

Minutes: A motion was made to approve the minutes of the January 8, 2008 regularly scheduled meeting. The motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: No homeowners present; no issues discussed.

Architectural Review Hearings: There were no scheduled hearings.

Officer & Committee Reports:
President: The date for spring clean-up is April 5th at 9:00am & the Board walkthrough of the community, as a group, to prioritize sidewalk and road repair; drainage and aeration and generally assess the condition of Leewood will be March 22, 2008 at 9:00am with an alternate date of April 5, 2008. Annual meeting details were also discussed along with the idea of initiating an “adopt a common area” program.

Secretary: Received a response from Fairfax County regarding request to initiate a traffic study regarding a left turn lane at Backlick & Leestone. Response states that the County will submit our request to VDOT.

Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke, does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: There were no Notification of Hearing letters to be sent.
Extensions: None.
Forgive Penalties: None.
Hearings to be re-scheduled: One hearing will be rescheduled due to the cancellation of the February 12th meeting.
Second violation notices: Second notices were approved for alleged violations at 7041 Leebrad Street & 7001 Leestone Street.
ARC Penalty Accounts: Four cases are with the lawyers for collection action. One case is now scheduled for a hearing and one case has been settled, with an outcome in favor of the LHOA.

Grounds and Maintenance: Estimate for installation of small portion of fence along Bradwood was presented by the Grounds & Maintenance Chair. A motion was made to accept the bid; motion was passed.

Homeowner Accounts: No report provided.

Financial Report: Balance sheets provided. The renewal of the Fidelity Bond was discussed. A motion was made to renew the bond at the current level of coverage. Motion was passed.

New Business: New business held in abeyance until after the 2008 annual meeting.

Adjournment: The Board adjourned at 8:20 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA