Leewood Homeowners Association
Board Meeting
Minutes

December 9, 2008

Board Members Present: Also Present:
Janet Rourke - President Bob Flynn - Homeowner
Ramanuj (Bob) Chilakamarri - VP Leona Taylor - Financial Secretary
Maggie Pitotti – Treasurer
Mohammed Umar – At-large

Convening: Meeting was called to order at 7:30 pm. Meeting was held in the Phillips School Library.

Minutes: The draft minutes of the November 11, 2008, regular meeting were not distributed in time to allow proper review by board members and approval is therefore deferred until the January meeting.

Open Forum: There were no homeowners present with open forum issues.

Architectural Review Hearings: There were two scheduled ARC hearings. None of the homeowners appeared and none sent anyone to speak on their behalf. In both cases the Board voted to assess penalties effective 1 January 2009. These two hearings addressed a total of nine violations.

Officer Reports:
President: Asked the Board to consider forgiving penalties assessed on a foreclosed home. The Board subsequently voted to forgive the debt of $361.54. Announced that phone directory forms are coming in; Board will discuss phone directory preparation at the January meeting. The trash contractor withdrew a 5% surcharge on our trash contract when the clause that restricts the amount of increase per annum was pointed out. The Board will discuss the annual meeting package at the January meeting.
Vice President: Has contacted Fairfax County Police Department regarding the Neighborhood Watch Program and is awaiting information.
Treasurer: Presented an update on the status of assessments. Three accounts are with the lawyer for collection action.
Secretary: Not present.
At-Large: Nothing to report.

Committee Reports:
Architectural Review Committee (ARC): There were no pending ARC actions. The Board did approve a motion to forgive penalties that had been scheduled to begin 12/1/08 for one homeowner since the violation was corrected.
Hearing(s): None scheduled.
Extensions: None.
Hearings to be re-scheduled: None.
Second violation notices: None.
With Lawyer: One case is with the lawyer.

Grounds and Maintenance: Chair not present; no report provided.
Financial Report: 2008 budget status provided.
New Business: There was no new business introduced.

Adjournment: The meeting adjourned at 7:55pm.

Certified for the record:
___________________ _____________
Rose Weber, Secretary Date
LHOA