Leewood Homeowners Association

Board Meeting Minutes

October 9th, 2007

Attendance:
Present:
Janet Rourke – President
Bob Chilakamarri – Vice President
Rose Weber – Secretary
Mohammed Umar – Treasurer
Melinda Ford – At Large
Leona Taylor – Financial Secretary
Bob Flynn – Homeowner

Convening: Meeting was called to order at 7:32 p.m. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the September 11, 2007 regularly scheduled meeting and the September 18, 2007 special meeting. The motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: Discussed a Leewood home that had been condemned and the fact that the residents may have re-occupied the house prior to it being deemed inhabitable. Legality of occupancy was discussed.

Architectural Review Hearings: There were no scheduled hearings.

Officer & Committee Reports:
President: The President discussed the need to repair sidewalk “trip hazards” in Leewood. It was determined that this should be an early spring project. Board At-Large member will research and get at least two bids. Brothers Paving & Hybernia were discussed as two possible companies for this project. President also suggested a fall clean-up day. This idea was well received and so the Board will work towards scheduling a date, canvassing for volunteers etc.

Secretary: Ongoing discussions with Fairfax county regarding a left turn lane from Backlick Road onto Leestone Street have determined that there is a possibility that a left turn lane could be installed if Leewood residents were willing to give up the right turn lane on the opposite side of the street and if an in-depth traffic study deemed it viable based on traffic patterns; safety and other factors set by the State of Virginia. An opinion poll on this issue will be conducted via an article in the upcoming issue of The Leewood Times. Additionally, first attempts were made to run down the approval authority with regard to getting some type of trash receptacle placed at the Backlick/Leestone bus stop. After numerous calls, no one was able to answer the questions…efforts will continue.

At-Large: Seeding of common area grass was discussed along with the suggestion that we focus on that and back off on tree planting for 2008.

Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: Notification of Hearing letters will be sent for alleged violations at the following properties: 5262 Bradgen Court; 7036 Leebrad Street; 7076 Leestone Street & 7082 Leestone Street .
Extensions: One extension was granted for alleged violations at the following property: 7034 Bradwood Court.
Forgive Penalties: Penalties were forgiven for corrected violations at the following properties: 7001 Bradwood Court; 7018 Leebrad Street; 5259 Leestone Court & 7016 Leestone Street.
Hearings to be re-scheduled: None.
Second violation notices: Notices will be sent for alleged violations at the following property: 5280 Bradgen Court.
ARC Penalty Accounts: Six cases are with the lawyers for collection action.

Homeowner Accounts: The Financial Secretary reported that, overall, homeowner accounts are looking very good; four accounts are delinquent.

Financial Report: The monthly budget report and balance sheet were provided. A draft 2008 budget was provided for review and discussion. Each line item was discussed in-depth and many were adjusted. These adjustments will be made and a final draft will be presented for approval at the November meeting.

Adjournment: The Board adjourned at 9:15 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA