Leewood Homeowners Association

Board Meeting Minutes

November 13th, 2007

Attendance:
Present:
Janet Rourke – President
Rose Weber – Secretary
Mohammed Umar – Treasurer
Melinda Ford – At Large
Leona Taylor – Financial Secretary
Al Sanford – Chair, Grounds & Maintenance Committee
Bob Flynn – Homeowner
Al Carchedi - Homeowner

Convening: Meeting was called to order at 7:30 p.m. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the October 9, 2007 regularly scheduled meeting. The motion was carried and the minutes were approved as written; signed and accepted for the record.

Open Forum: Discussed the perimeter fence on Backlick Road and the feasibility of using an alternate fencing material when the time comes to replace. Specifically, the pros and cons of Trex fencing were discussed.

Architectural Review Hearings: There were no scheduled hearings.

Officer & Committee Reports:
President: The President discussed two letters received from ADS. The first informed us of our annual increase of 3%, which, coupled with the 5% increase in dumping fees puts us at an 8% overall increase. This is a violation of our contract. The President will contact ADS to get this issue resolved. The second letter informed us that, since we have an exemption to be excluded from Fairfax county debris collection requirements, we would be charged for Christmas tree removal. The Secretary will contact ADS to resolve this issue.
Secretary: The Secretary reported that the left turn lane poll presented in the Leewood Times resulted in the majority of homeowners expressing their desire in favor of a left turn lane from Backlick Road onto Leestone Street. Consequently, a written request to the County and State will be sent and followed up with phone calls to initiate a full traffic study. The Secretary will also contest the condition that in order to have a left turn lane the right turn lane must be relinquished. No further progress has been made with regard to installation of a trash can at the Backlick/Leestone bus stop. A letter was sent to AAA asking that they not drive their trash/recycle trucks on Leewood streets. So far, this seems to have been an effective solution as the trucks have not been using Leewood as a cut-through since the letter (via e-mail) was sent.

At-Large: Will continue to research possible perimeter fence options.

Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: Notification of Hearing letters will be sent for alleged violations at the following properties: 5262 Bradgen Court; 7036 Leebrad Street; 5262 Leestone Court.
Extensions: None.
Forgive Penalties: Penalties were forgiven for corrected violations at the following properties: 5259 Leestone Court; 7014 Leestone Street; 7050 Leestone Street; 7078 Leestone Street.
Hearings to be re-scheduled: None.
Second violation notices: None.
ARC Penalty Accounts: Five cases are with the lawyers for collection action; three of which now have scheduled court hearings.

Grounds and Maintenance: The Board received a letter from a homeowner opposing the Board’s decision to have a fence installed to close the gap in the perimeter fence at Bradwood Court and Braddock Mews Place. This small portion of fence would restrict access between Leewood and Braddock Mews. The homeowner felt this would cause a safety hazard and an inconvenience to both Leewood and Braddock Mews residents. The Board discussed the concerns presented in the letter but did not feel these concerns warranted not fencing the gap.

Homeowner Accounts: No report provided.

Financial Report: The monthly budget report and balance sheet were provided. The 2008 budget, with recommended changes from October meeting incorporated, was discussed. Motion was made to approve the 2008 budget and increase 2008 quarterly assessment as discussed. Subsequently, by a vote of the Board, the 2008 budget was approved. Increase to 2008 quarterly assessment was also approved.

Adjournment: The Board adjourned at 8:40 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA