Leewood Homeowners Association

Board Meeting Minutes

June 12th, 2007

Attendance:
Present:
Janet Rourke - President
Bob Chilakamarri – Vice President
Mohammed Umar - Treasurer
Melinda Ford – At Large
Leona Taylor – Financial Secretary
Al Sanford – Grounds & Maintenance

Convening: Meeting was called to order at 7:32 pm. Meeting was held in the Phillips School Library.

Minutes: A motion was made to approve the minutes of the May 8, 2007 regular meeting minutes. The motion was carried and the minutes were approved as written and accepted for the record.

Open Forum: There were no homeowners or residents present for open forum.

Architectural Review Hearings: No hearings were scheduled or conducted.

Old Business:
Common Area Lighting: Dominion Power has provided a proposal for installation and upkeep of 14 lights, including operating costs.
Locking Mailboxes: Research and information gathering continues. Still need to determine which five existing mailboxes are in the worst shape so that they can be replaced with the five new mailboxes currently on hand.
Perimeter Fence: Research has begun to determine if, in the future, it may be cost effective to replace the perimeter fence with something other than wood as there are now numerous other options that require less maintenance/more cost effective repair and maintenance.

Committee Reports:
Architectural Review Committee (ARC): The following motions were made and approved regarding active ARC violations: Note: as the ARC Chair, The Board President, Janet Rourke does not vote on ARC hearing decisions or other ARC matters requiring approval of the Board.

Hearings: There are currently no cases to be scheduled for hearings.
Extensions: None, however penalties will be forgiven for a violation at 5258 Bradgen Court.
Hearings to be re-scheduled: None.
Second violation notices: Notices will be sent for alleged violations at the following properties: 7038 Bradwood Court, 7008 Leebrad Street, 7012 Leebrad Street, 7041 Leebrad Street, 7056 Leebrad Street, 7058 Leebrad Street, 5257 Leestone Court, 5259 Leestone Court, 5263 Leestone Court, 7008 Leestone Street, 7015 Leestone Street, 7033 Leestone Street and 7044 Leestone Street.

Grounds and Maintenance:
A proposal has been received for the removal of the diseased tree located at the corner of Leebrad Street and Leestone Court. A motion was made and passed to accept the proposal and have the tree removed.
- The issue of shrub removal was discussed as it will relate to locking mailboxes if that project is approved and mailboxes are installed.
- The concept of “clean-up days” was discussed after a suggestion that we have an “adopt a common area” program or that we have more frequent clean-up days that focus on a specific common area each time.
- Perimeter fence repair and drainage projects are underway.

Homeowner Accounts: Pam Stover will be stepping down as a volunteer for this position effective 1 July 2007. The Board President is working to recruit a new volunteer to carry out these duties.

Financial Report: A balance sheet and budget report were provided to the Board. The Financial Secretary suggests we start researching CD rates as a means of investment for excess Association funds. We currently use some CD’s but need to determine if we are getting the best rates we can. The credit card payment for our website web host, “Hostaway,” was also discussed.

ARC Penalty Accounts: There are currently five (5) cases that will move forward to the lawyers for collection action. The Board Secretary needs to provide previous documentation on these cases so that packages can be assembled for submission to the attorney.

President’s Report: The president suggested we consider posting signs at the entrances to our community in an effort to stop some of the cut-through traffic in Leewood. Signs could read “Private Neighborhood. No Thru Traffic” or something similar. Leewood will host a National Night Out get-together; local Fairfax community leaders will be invited. July meeting will focus on the 2007 Reserve Study Draft. The homeowner at 7016 has requested approval to hold a yard sale in common area…a motion was made and passed to approve the request.

New Business:
Entrance Sign: Replacement of the entrance sign, so that it reflects the community’s correct name – Leewood vice Leewoods - will be discussed in the Reserve Study.

Adjournment: The Board adjourned at 8:57 pm.

Certified for the record:

___________________ _____________
Rose Weber, Secretary Date
LHOA