Leewood Homeowners Association

June 10, 2003 Board Meeting

Minutes

Attendees:

The meeting started with a presentation by Granberry Estates developer Russ Rosenberg from Madison Homes on the plan for the new subdivision behind Bradgen Ct., and its possible impacts Leewood. One possible impact is VDOT wanting to make Bradwood St. a thru street for traffic relief in the new subdivision, since it will only have one entrance off Woodland Dr. The developer suggested the Board write VDOT and Supervisor Penny Gross’ office to take a position on this.

The board was against the VDOT suggestion for several reasons:

• Many of the trees behind the Bradgen Ct. fence would have to be cut down.
• There would be very little room between the new road and the fence behind the Bradgen Ct. properties.
• There is already too much congestion in the neighborhood with "cut through" traffic. This would only add to this problem.

• Judy Currier is going to write a letter to VDOT, telling them we don’t want Bradwood St. to become a thru street.
• Building for the new subdivision starts in the fall, most likely (October timeframe)
• At the point where the space between the back of Bradgen Ct. and the back of the new houses becomes thin, Madison Homes will look into planting a tree screen.

Meeting convened at 8:26 PM.

Al placed four cones behind the mailboxes on Bradwood Ct. for children to use when they’re playing in the street, to slow down cars. There were concerns providing the cones may expose the Board to liability if an accident were to happen. The Board decided to take the matter under advisement and asked Al to remove the cones until the Board came to a decision on the matter.

Al mentioned an editorial in the April/May copy of Quoram about the adversity involved with being a Board, and suggested the Board members read it if they had the opportunity.

Tony McSorley mentioned that 7045 Leebrad St. needs reseeding. Al said the grounds contractor was waiting for rain to stop before he did the work, to ensure the seeds would root.

Tony also mentioned reseeding was needed after the tree removal work at Mohammed Umar’s house. Mohammed will work with Al to see if the grounds contractor can do it. Al will check with the contractor for their bid, and Mohammed will pay the contractor for the work directly.

Tony reported neighbors on both sides of 7039 Bradwood have clogged gutters and are overflowing into 7039’s yard. Ron suggested the resident talk with his neighbors to resolve the issue. Tony agreed to pass this on to the resident.

Tony reported that one of our owners was arrested.

Approval of Minutes from previous meeting

Anne still needs to send minutes from the May meeting for review by the Board.

Ron asked when the spring walk through was scheduled. Leona agreed to follow up with Pam Stover about her schedule for the walk through. Leona will also ask Pam to respond to one of our homeowners who felt the Architectural Review Committee was "falling down" on the work.

Leona agreed to call the Association’s attorney regarding the 7058 Leestone St. court case and its outcome.

A resident called Ron and said there were twelve residents at 7059 Leestone St.

Mortgage companies are requesting information from the Association for refinancing requests from our residents. Al will talk with Betty Lillard about responding to these requests.

The Reserve study has gone through its final review by Ron and Judy.

Our sidewalk repair has begun. We’re paying Brian Pastoric $7600 for the work. We’ve paid half at the beginning of the work and the other half when it’s finished.

One of our residents mentioned that the sidewalk contractors used her water, without her permission, and left pieces of masonry on her lawn. Al agreed to talk with Janet about the situation, and Ron told Al that Janet could call him to further discuss the situation, if needed.

Ron wrote a letter to AAA about late trash and recycling pick ups. They have not responded yet.

Vice President’s Report

Chris gave an update on zoning regulations as they pertain to occupancy.

• There can be an unlimited number of people under one roof in a townhouse, as long as they are blood relations.
• The Association has to go to health dept for standards on people in rooms.

• Residents are allowed to have a complete second kitchen in a townhome, if it’s for family members’ use. If the additional kitchen is for renters, it is illegal.
• The resident, before building a second kitchen, must have a letter signed by the County, allowing for the construction of a second kitchen.
• The Board can have a county zoning officer come out and do an inspection in the house we suspect has the second kitchen. The officer will probably approve the kitchen, after the fact.

Chris spoke with Leslie Reisinger, a realtor, who suggested outlining the county’s occupancy regulations in the POAA packet, and ensure new residents sign off on this before moving into the community. Chris agreed to draft something on occupancy laws to put in the POAA packet.

Ron will contact the person who relayed their concerns about 7059 Leestone St. and direct them to Chris.

Stop signs will be installed the weekend of June 28^th. Chris put an article about the stop signs in the newsletter. Chris will need help with installing the stop signs the morning of 6/28 (rain date - 6/29). Call Chris for details - 703-354-7744

Chris reported that there have been fireworks on Backlick Rd. that have sounded like gunfire.

Treasurer’s Report

Our 2001 audit will be completed soon. The Board will need to review it, and then publish it in the newsletter, place a copy in the POAA packet, and put a copy in the Association files.

Need to supply our auditor workpapers to close 2002 audit. This will be completed after the 2001 audit is complete.

The Association is paying the correct amount on estimated taxes.

The Association is showing a $9,000 surplus for this year. Costs for the Reserve study will be reflected in last year’s financial statements.

Currently, there are no insurance costs showing up for this year. In addition, there are no investment gains showing. Lynn is going to work with Mohammed to rectify this situation.

Our E*Trade CD has matured. Lynn looked into moving the money to another bank, but after researching, decided to keep it where it is. We’re going to get 2.75% on a 36 month CD. Maturity will be 5/25/2006

The Board needs to send a letter to E*Trade and CapOne, informing them of who is on the Board currently. Leona and Al need to be removed and Lynn and Anne need to be added. Anne will draft this letter with signature lines for everyone on the Board, except for the Treasurer. We will also send a letter to Schwab, once we’re sure the last change took affect.

Lynn will make sure the Post Office gets paid for the use of the post office box.

Secretary’s Report

Nothing to report

Special Projects

Nothing to report

Committee Reports

Homeowner’s Accounts

8 accounts are overdue, 4 are with the attorney, and one more will go to our attorney, if we haven’t received their check already. One account will probably come back, because the resident told the attorney they had sent their check to him.

Grounds and Maintenance

We continue to have drainage issues on Leestone Ct. Brian Pastoric said he would try to fix the drainage issue when he completes the sidewalk work. However, Brian recommended consulting an expert. Al will call water companies to see if they do this type of work.

The Planting committee is still organizing.

We’re looking into contractors for painting the parking spaces.

Al presented proposals for fence repair in the neighborhood. Al recommended replacement (instead of repair) of the fence parallel to Leebrad.

• Hercules, Long, and Dominion – three contractors
• Spruce, pressure treated pine, and cedar – three fence materials
• Cedar is hard to get, and Al only got one estimate for it. Therefore, we’re no longer considering cedar.
• Al’s recommendation is to go with spruce. Pressure treated wood responds negatively to weather.
• The contractors will also mend issues with fences installed by Lee fence (behind Bradwood Ct.).

• Long - $8,939
• Hercules - $6,800 (inc. repair of old fence)
• Dominion – $4,248 (does not include removal of old fence)
• Some homeowners have had good response from Hercules; Al’s recommendation is to go with Hercules
• Motion put forth by Chris Taylor to contract with Hercules. Lynn seconded the motion. The motion passed unanimously.
• Ron signed the contract.

We’re having tree work done in the neighborhood. Some residents have asked for trimming of common area trees around their homes. We’re also having the stumps behind Ron’s house ground.

Website

Judy asked if anyone was able to get feedback on the Leewood marketing brochure she put together and presented to the Board last month. Lynn said Kathy Felling, a realtor friend of her, thought it was very well done. Judy asked the Board if she could have one printed for each home. The motion passed unanimously to have it printed.

Other

The southern boundary of the property also has a drainage issue. The Association couldn’t get permission from adjoining property owner to fix drainage issue in the past, which was partially on her property. Judy suggested we take it up with the county, or ask the expert we’re going to contact about our Leestone Ct. drainage issue if they can do anything about it. Judy agreed to call the county to see if they could do something about it. Anne will review the correspondence file from past years, to see if we have any correspondence on the issue.

Adjourned 9:45