Leewood Homeowners Association

November 12, 2002 Board Meeting

Minutes

Present:

Open Forum

• Nothing to report

Approval of Minutes

• October minutes approved as written.

President's Report

• Review of monthly duties
• Treasurer to put in a call to our auditors to find out the status of our audit
• Signs need to be placed on mailboxes, reminding resident that there will be no trash pick up on Thanksgiving - Judy will also post this on the website
• Assessment notices need to go out by the end of the month. Notice will be in the form of a letter explaining next year's assessment.
• Al Sanford volunteered to lead the nominating committee - We still need two non-board members from the community
• Treasurer needs to send financial statements to Judy for posting on the web site

• 2003 proposed budget presented and discussed.
• Increase the reserve contribution to $23,000 (from $22,000 in draft budget) based on preliminary findings of the reserve study
• Increase POA packet sales to $250
• Motion to approve the proposed budget with the above-mentioned changes passes unanimously
• Board decides, by vote of 3 for, 1 against, to raise the maximum amount that can be charged for the quarterly assessment to $165.77, although we will continue to currently charge only $135.
• The reserve study is almost completed, and will soon be delivered to us in draft form. -- We will have 6 months to make changes, after which time it will go final

Vice President's Report

• Nothing to report.

Treasurer's Report

• Spending to this point of 2002 looks to be right on schedule - in fact we are about $2,000 on the plus side
• We still have some money to spend on planting of trees

Secretary's Report

• Nothing to report

ARC Report

• Board developing a letter to be placed on cars that leak oil. This letter will notify owner of the problem and give violator one week to fix the problem while in the meantime protecting the parking surface. Subsequently, after the week notice, the car will be towed after a second 24 hour notice.

• One application has been received requesting permission to put up new shutters
• A home that was asked to lower shed has complied with request
• Two of our egregious cases are still outstanding with the attorney

Grounds and Maintenance

• Vice President is working on getting our sidewalks repaired
• He presented estimates from two contractors: one for only sidewalk work; the other for both sidewalk repairs and road resurfacing
• Due to the complexity of having streets done, we decided to do just the sidewalks and curbs repair work at this time.
• Decision made to seek an estimate from one more contractor
• Snow removal contract approved unanimously
• It will be changed to reflect snowfall at National Airport rather than at Dulles
• Decision was made to apply a second coat of sealant to our Backlick Road fence, at a cost of about $300

Website

• Nothing to report

POA

• Betty Lillard has agreed to take over POA duties. All new requests for POA Packets should be referred to Betty accordingly.

Adjourn at 10:00 PM

Minutes prepared by: Ronald Filadelfo, November 16, 2002