Leewood Homeowners Association

July 23, 2002 Board Meeting

Minutes

Present:

Open Forum

• No homeowners present

Approval of Minutes

• Motion approved to amend May minutes regarding open forum discussion of Schwab account. Correction is needed to indicate that the Schwab cash account is insured up to $100,000 by the FDIC. Leewood currently has $2,500 in this account. Secretary to make necessary changes and forward amended minutes to Judy Currier for posting on website.
• June minutes approved.

President's Report

• Monthly duties list for June & July was reviewed.
• Board needs to get monthly financial statements to Judy Currier for website.
• We need to update POA packet to reflect new laws
• Homeowner accounts: We still have about 40 owners that have not yet paid the third quarter assessment. One account has been referred to the attorney.
• Reserve study proposals:
• Criterium
• Is the lower of the two bids that we have received. Lump sum fee = $1000
• References were not checked because they have little experience in Fairfax County and would not do a thorough inspection, but would just update the old reserve study. There would be additional costs for them to come for an inspection.
• Reserve Advisors
• Will do visual inspection of streets, but no drilling to test pavement.
• Have experience in Fairfax County
• Can lower the fee if we can wait until they have another job in this area.
• LHOA President will try to get additional references
• Landscape design proposals
• Have Campbell and Ferrara coming out to do survey and provide estimate
• Paperwork signed for new CD
• New laws governing homeowners associations
• POA packet can now be provided electronically
• We can charge a rush fee for delivery of the POA packet within 3 days
• Motion was made and approved to allow Secretary to charge the rush fee if the party requesting the POA packet knows about the law that provides for delivery of a packet in three days and wants the packet quickly.
• We now have 7 days in which to notify an owner about hearing rulings by the board; previously the law required notification within three business days.
• Complaint about barking dog has been worked out
• Will now track volunteers at each meeting, so they can be thanked at the annual meeting and in the newsletter

Vice President's Report

• Nothing to report.

Treasurer's Report

• Presented latest budget numbers to the board.

Secretary's Report

• Nothing to report

Special Projects

• One resident has request improved lighting throughout the community

ARC Report

• Walk-through complete and results forwarded to President for updating the ARC database and preparing homeowner letters
• ARC Chair has sent letters to some of the owners whose cars are leaking oil on Bradwood Court; has not gotten cooperation thus far.
• Secretary and Special projects Director to take this issue for action
• Secretary prepared draft notice to put on leaking cars, telling them that they will be towed. President to edit the notice.
• Cable TV cable is exposed on one property; ARC Chair has called Cox and told them to bury it.
• 7037 Bradwood Ct. also has cable exposed. Pam will send letter to homeowner.
• 7059 Leestone Street: Owner is still doing the required painting. They are now up to $900 in penalties.
• 7083 Leestone Street: No additional action
• 5288 Bradgen Court: No additional action
• 7058 Leestone Street: Attorney advised to re-file suit.
• One owner on Leebrad St. has dumped dirt in the common area. ARC Chair to write her a letter.

Grounds and Maintenance

• Sidewalk repairs are on hold
• Our trash cost has gone up 2.8%, due to increased dumping fees at the landfill. President called Fairfax County to verify that the landfill increase referred to by AAA Trash in its increase letter did apply to AAA Trash. Per Fairfax County, the rates did increase for our trash vendor; therefore, the increase can be passed on to Leewood.
• Large pine tree by 7044 Leebrad is dripping and making a mess of autos. G&M chair recommended and there were no board objections to cutting it down and replacing it in the fall.

Website

• Judy presented her research to date on alternatives to the Community Path website which is to be discontinued. The board authorized Judy to pursue other website hosts. The board agreed that monthly fees up to $50 per month were acceptable charges to be incurred for providing the electronic communication for all 195 units in the community.
• One of our owners with expertise in this will help her manage it.

Consumer affairs

• Nothing to report

Newsletter

• Reminder to get articles in soon in order to make next deadline
• President will look for article on safety and house light to go into newsletter.

POA

• Two or three are now in the process of preparation

Parking and traffic

• Secretary and Special Projects Director delivered handouts on July 4^th to all residents on Bradgen Ct. reminding them of parking rules
• Secretary and Special Projects Director will deliver handouts on July 26-28th to all residents on Bradwood Ct. reminding them of parking rules
• An owner, who was previously deputized to hand out tickets, has been given a supply of tickets in order to monitor parking in her area.
• Notice was given to owner of white mustang that is parking in Leewood for commuting purposes. Although owner does not live in Leewood, co-owner does live in Leewood. Board will consider what potential actions can be taken to stop this type of situation.

Community Affairs

• Lighting issue at Arden Courts has been resolved to the extent possible.

Old business

• Al Carchedi will help with the community ARC standards

Adjourn at 10:20 PM

Minutes prepared by: Ronald Filadelfo July 30, 2002