Leewood Homeowners Association

January 15, 2002 Board Meeting

Minutes

Leona Taylor, President
Ron Filadelfo, Vice President
Mohammed Umar, Treasurer
Al Sanford, Secretary
Chris Taylor, Special Projects

• No homeowners present

• Minutes from last meeting
  • Add comments about creation of nominating committee
    • Chris Taylor – chair
    • Judy Currier
    • Becky Taylor
  • Minutes approved subject to this addition
  • Hard copies of final to Al and Mohammed and e-copy to Al Sanford and Judy

• December assessment letters went out
• Change have been made to POA packet
• Copies of audit provided to secretary
• Treasurer tasked to provide copy of financial statement to Currier for website
• Need to start organizing annual meeting
• Homeowners Accounts
  • Regarding the one account that went to attorney: money was collected from the homeowner, attorney will forward it to us
• Court case scheduled for 1-16-02 over an ARC violation; Leona has taken photos of the house violations and will be the witness as requested by the attorney
• Directory: Work is in progress and we have one ad for the directory for $100

• Nothing to report

• Waiting for all the bank statements to come in to produce the year end financial report

• Nothing to report

• House on Bradgen has collapsing back fence; will notify ARC chair
• Has noticed a vehicle that never moves, will contact owner to see if it is in use or not
• House in Leewood recently sold for $235,000

• Of the units with 11/30 dates, some done, some not
• Still trying to get our records back from Koger
• Discuss purchase of digital camera for ARC and POA use
  • Motion authorizing purchase passes unanimously

• Audit completed, document delivered
• Discussion of deferred assessments of about $21,000 and ways to reduce this total. Tax implication is that association may be subject to tax on these deferred assessments if not spent or returned to homeowners.
  • Board decides to wait until the reserve study to decide on ways to address this

• Decision to go with Lee fence (they came in with the best price) for the replacement of the common area fences.
  • Motion passed unanimously
• Lee fence has offered this same rate to Leewood homeowners
  • Al to write up flyer about the Lee fence opportunity for individuals
  • Ron Filadelfo to get volunteers to deliver it to homes
• Landscape maintenance contract
  • Motion approved unanimously to approve contract
• Landscape design
  • Board members tasked to look for common areas where we could plant flowers or trees
  • Leona will work with local nurseries have them come out, review neighborhood, and make recommendations for landscaping.

• E-mail function was not working when Judy attempted attempt to send out an e-mail regarding a stolen car on Leebrad St
• Financial reports still needed for website

• Nothing to report

• Chris to write article about nominating committee to solicit volunteers for the one open board position and any committees
• Leona to provide article on audit report

• Review of the tot lot survey results
  • Motion to accept results of survey - and not build - passes unanimously

• Two complaints about expired tags

• President to send out RFP to a few firms

• Al to call Barbara Rolling about helping out with coffee and snacks for annual meeting
  • Will ask school about chairs
• Leona to put notice together

Minutes prepared by: Ronald Filadelfo Jan 21, 2002