Leewood
Home Owners Association
Board
Meeting Minutes
Board Members Present:
President: Patricia Willingham
Vice
President: Nathan Parsons-Schwarz
Treasurer: Leona Taylor
Secretary: Janet Rourke
At Large: Dayna Roy
Convening:
The meeting was called to order at
Minutes:
The Board deferred approval of minutes for
Open Forum:
No homeowners present
President: Provided
Board with list of tasks performed by Pro Grounds from 1/17 to 9/17. Deferred approval of snow contract to October
meeting pending further review. Pat
advised the Board that there had been a complaint concerning a commercial
vehicle parked in Leewood. There was
discussion that perhaps some homeowners had English as a second language and
the Board agreed that many announcements should be translated into other
languages.
Vice President:
Nathan provided the Board with an initial summary of possible data
storage methods to allow all Board members to access data. The Board discussed who would administer a
system, who would have access besides Board members. Nathan will continue research to develop a
system. Nathan reported that additional
members for the Nominating Committee had not been identified. The Board suggested that Nathan contact
several volunteers who had not yet accepted possible ways to help the HOA. Nathan also stated he would write an article
for the next newsletter.
Secretary: Janet inquired whether the river birch stump
had been removed and was told that it had been.
Janet also inquired
about a complaint from a homeowner concerning the abundant weeds
growing in Leewood and whether anyone had gotten back to the homeowner. Pat advised that the contractor was coming in
the next week to spray the entire neighborhood.
The homeowner was so advised.
Treasurer: Leona updated the Board on delinquent
assessments. Three overdue accounts are
with the attorney. One additional
overdue account is being held pending court decisions on a separate issue. Leona is continuing to follow-up on
homeowners who have not paid on time. A
CD expired and Leona asked if someone could work on a new investment for these
funds. Janet volunteered to do so. Leona led a discussion on the 2018
budget. Line items were discussed and
finalized. Some line items paid for out
of reserve funds still need discussion; these include curb work, painting of
curb numbers, sidewalk repair. The Board
also discussed management companies and whether we should approve an increase
in assessments for 2018.
At Large:
Dayna stated that initial testing of new ARC software was being done and
it appears the system
would do what we need to have done on ARC letters. Dayna also brought up that there had been a
rash of Giant grocery carts being left in the neighborhood and suggested that
we remind homeowners through a newsletter article that carts should be returned
to the store.
General:
There was discussion of the waiver required by the county for yard
debris collection. There was general
discussion of articles for the newsletter including one advising homeowners
that Katherine Perkins had plants available to anyone who wants them. Pat mentioned that someone had asked if an
article could be included about the homeowner who achieved a world record
in at last year’s National Night
Out. Pat also mentioned a complaint from
a few homeowners about rodents being seen in the neighborhood. Pat was going to call the county about
this. The Board agreed on which trees
needed work and a cost no higher than $13,100 for all the work. Pat was going to contact the contractor.
Adjournment:
The meeting was adjourned at
Certified for
the record:___________________________Date__________
Secretary