Leewood Home Owners Association

Board Meeting Minutes

October 10, 2017

Board Members Present:

President: Patricia Willingham

Vice President: Nathan Parsons-Schwarz

Treasurer: Not present

Secretary: Janet Rourke

At Large: Not present

Convening: The meeting was called to order at 7:37 pm at Phillips School on Braddock Road

Minutes: The Board approved minutes for August 12, 2017 and September 12, 2017. They will be filed on the website.

Open Forum: No homeowners present

President: Provided Board with an update on tree work. Several trees previously on list for removal were deemed to be alive and will not be removed. With the savings, the Board approved our contractor’s suggestion to perform several other removals/prunings. This work is within the previously approved budget of $12,500. The Board also approved an additional $400 as needed to remove a dead cherry tree in the square at Leestone Ct and Street. The contractor also identified several dead trees in Braddock Mews that could pose a problem. Pat is notifying the president of the Braddock Mews HOA about these trees. Pat also advised the Board of several homeowner complaints including a trash can which is constantly left our on Bradwood Court. Pat Is attempting to contact this homeowner to request that they take the can in once trash has been picked up. Another Bradwood Court homeowner requested that the HOA ask a neighbor to remove a tree from their yard because of fear that roots will spread and that leaves are blowing into her yard. The Board determined that there is nothing it can do about blowing leaves and the size and type of tree does not point t o a problem with roots. Pat also reported that a car on Bradgen Court had tires stolen. The Board agreed that homeowners should leave their porch lights on and if any unusual noise is heard during the night to try to determine where it is coming from and if any illegal activity is observed to call the police. The Board approved an increase in assessments effective 1/1/18 to $250. The increase will help cover the cost of a management company.

Vice President: Nathan provided additional information on the cost of a data sharing and storage system for the Board. It was decided to defer any additional action on this until a decision is made on hiring a management company. Nathan reported that no one had responded to his plea for Nominating Committee members.

Secretary: Janet provided information from the At Large Member concerning the ARC data base software. Dayna advised that no further work would be done on this until a decision is made on a management company. In addition, a drawing was conducted to determine the winner of the prize offered to those homeowners who participated in the recent survey concerning parking. Congratulations to Marie Kwak of Leestone Street. Janet also stated that Dayna was analyzing the results of the survey and will provide a report to the Board before the annual meeting.

Treasurer: No report

At Large: See secretary report.

General: The Board approved the tree contract and snow removal contract for the record. The Board also agreed it would attempt to have a decision on the management contract and approve it by April 1, 2018.

Adjournment: The meeting was adjourned at 8:35 pm.

Certified for the record:___________________________Date__________

Secretary