LEEWOOD HOMEOWNERS ASSOCIATION

Board Meeting - January 9, 2001

 

 

Present:   Champ Buck, Vice President

                Leona Taylor, Treasurer

                Al Sanford

                Pam Stover,  ARC Chairperson

 

Absent:   Judy Currier, President

               Julie King, Secretary

 

Other:     Becky Taylor 

               Tony McSorley

 

 

The Vice President called the meeting to order at 8:10pm.

 

I.  Open Form: It was opened and closed with no homeowners wishing to comment.

 

II. Minutes:  The minutes of the October 10th Board meeting have not been submitted for approval.  The minutes of the November 14th Board meeting were approved as written.  In the December 12th minutes, there were some corrections needed regarding the Kim property at 7060 Leebrad and dates for some of the assessments for ARC violations.  It was agreed to send the homeowner a thank you note.  The minutes are being held for future approval.

 

III.  Officers Reports: 

       A.  President:  (The VP reported for the President)

             1.  Homeowner Accounts:  One homeowner is $405 in arrears

                  and will be sent to the attorney for collection.  Three other homeowners

                  are at their limit and also will be sent to the attorney.  Ninety-five (95)

                  homeowners owe for this quarter.

 

             2.  Annual Meeting (March 13th):  The annual meeting will be held in the

                  Multipurpose Room of the Phillips School.  Barbara Rolling will coordinate

                  the reception before the meeting and she will ask Ellie O’Meara to assist her.

    

        B.  Vice President: - no report

   

        C.  Secretary - not present at the meeting

 

        D.  Treasurer:

              1.  Financial Reports:  The Treasurer distributed and reviewed the Balance

                   Sheet by Month (as of 12/31/00) and the Budget Report (1/1/00 through

                   12/31/00).  She has been working with the auditor; the audit is completed and

                   will be available for the Annual Meeting. 

 

                    2.   Survey Status:  A preliminary report of the survey results has been

                          tabulated and it was distributed to Board members.  There were 58

                          responses.  When it is fully completed, it will be e-mailed by the

                          Treasurer to each member.

 

                    3.  Wachovia Bank:  The Account Manager at Wachovia stated that

                          the savings account is only earning 2-3% interest.  He suggested

                          a money market account with 4-6% interest.  The Treasurer

                          recommended that the higher interest account be initiated.  The

                          Board unanimously approved this action.

 

     IV.   Committee Reports:

 

             A.   Architectural Review:  Pam Stover, Chairperson, stated that Koger has

                    been notified of the status of the Board packages.  There are about 15

                    homeowners in the group who have been granted extensions.  There are no

more 3rd letter notices to be sent out as Pam is not sure that the homeowners received second notices.  The ARC is planning a Spring walk-                through and everything will be looked at, including those homes due a second notice.

 

For those homeowners that received extensions, Pam will inspect the properties in February to see if the violations have been corrected.

 

             B.   Grounds and Maintenance:  Al Sanford, Chairman, reported the following:

 

                    1.  The J & M Contract is signed;

                    2.  The AAA Tree Company did “a great job” on branch removal; and

                    3.  Geoscape used quite a lot of sand during the last snowstorm.  In the

                         future, the Chairman would like to see less sand used because it is

                         costly and difficult to remove.  He recommended that if there is only

                         snow, or packed snow, that sand be used only on the sloping areas and

                         intersections.  The only time there is a need to sand the entire community

                         is during an ice storm.  The Board approved of this recommendation.

 

             C.  Website:

 

                   The Vice President reported on behalf of the President that

                   47 people have joined up on the Website.  One person who signed

                   up is not a member of the community.  It was suggested that this

                   person be queried as to interest.

 

 

 

            D.  Nominating Committee:

 

                  The Chairman (Al Sanford) reported that two homeowners have responded -

                  Chris Taylor and Mohammed Umar.  Mr. Taylor would be willing to serve

                  on the Board.  Mr. Umar is an accountant and wants to serve in a financial capacity on the Board.

 

From the recent survey, nine (9) individuals expressed an interest in

serving on the Board.   Pam Stover offered to invite the individuals interested

in serving on the Board to her home one evening.  In this way, the Board

members could meet these people and ask for their resumes.  This meeting

needs to occur before the Annual Meeting packages are distributed to homeowners so that the resumes could be included in the package.

 

     V.    Old Business:

 

             A.  How to handle penalties for those that did not come to hearings?

                   This matter was deferred and may be revisited.

 

B.     ARC violations:  No action was taken by Sim, Kiernan or Huntzinger, so letters will be sent to them by Leona Taylor indicating that the penalties as assessed at the prior hearing will begin as scheduled.

 

C.     Tabled Items:

 

                   1.  Committee to Review Design and Appearance Standards:

                        It was recommended that a Committee be formed to review the

                        Standards.  As a subset of this review, two other issues could be

                        reviewed:  a) Projects that impact drainage and b) Trucks driving

                        in the common area.

 

                   2.  Koger Performance:  Pam Stover, ARC Chairperson, is looking

                        around for another property management firm to replace Koger.

 

     VI.  New Business:

 

            A.  Monthly letter giving status of Penalty Accounts:

                  The Board unanimously approved that a monthly statement giving the

                  status of penalty accounts be sent to the homeowners accruing the penalties.

 

            B.  File of Routine Board Activities (month-to-month):

                  The Treasurer would like a “tickler file” of the month-to-month

                  routine Board activities prepared, so that there would be a systematic

                  record available for reference purposes.

 

 

     VII. Announcements:  None

 

      VIII.  The meeting was adjourned at 10pm.

 

       Submitted by:

      Barbara Rolling